The MIT Association of Japan (MIT-J) is run entirely by alumni and alumnae volunteers. This is your chance to give something back to your alma mater. Your fellow MIT graduates and researchers might be needing your resource. Join us - MIT-J is a group of MIT alumni helping other MIT alumni

 

The MIT-J volunteers dedicate their time and efforts to maintain alumni database, plan events, create a link between what's happening back at MIT and Japanese alumni, among other important tasks to keep MIT-J up and running. We need your help and ideas in order to expand the benefits that MIT-J offers. 

 

All members are invited to be vital part of MIT-J's continuing success. Working closely with other club members and leaders is great way to get to know other alums who might have similar career or social interests. Getting actively involved as MIT-J's volunteer leader is the best way to stay connected with MIT and its newest resources and developments!

 

Not sure if you have time to serve full time? Help out with an event or two! Most of the volunteer work can be achieved at home or at work too. Help us the way you can! Specific areas that we seek volunteers in are: 

 

COMMUNICATIONS

  [Job Description]

   -Liaison with MIT and affiliated groups (mostly via e-mail)

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Business level fluency of spoken and written English and Japanese

 

WEB ADMINISTRATOR

  [Job Description]

   -Maintenance of website content (bilingual)

   -Advising Board of Directors on how to best utilize web technology and implement upgrades.

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Basic knowledge of HTML to enhance the web usability

 

EVENT COORDINATOR

  [Job Description]

   -Strategic planning (scheduling, fee-amount setting, venue selecting, announcement) of events (seminars, receptions, etc.)

   -Execution (time keeping, attendee checking, balancing revenue and expenditure, accommodating devices) of events 

   -Recruiting/inviting speakers and lecturers

   -Conducting questionnaires

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Experience of event coordination

 

MEMBERSHIP

  [Job Description]

   -Recruiting new members

   -Collecting membership dues

   -Analyzing the status and policy of membership (i.e. eligibility), database (i.e. categorization) and dues (price, types) and propose an alternative 

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Analytical ability

 

FUND-RAISING FROM CORPORATE SPONSORS and PUBLIC RELATIONS

  [Job Description]

   -Advising Board of Directors on fund-raising approaches 

   -Solicit individuals and corporations for fund

   -Solicit corporate sponsors (ads in Member Directory, banners on web, and sponsors by event)

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Experience of fund-raising

 

MEMBER DIRECTORY 

  [Job Description]

   -Compiling member directory (bilingual)

   -Collecting most recent member data

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Experience of book compilation

 

SECRETARY

  [Job Description]

   -Record the minutes of board meetings (bilingual)

   -Reporting to Board of Directors

  [Skills and Requirements]

   -Business level fluency of written English and Japanese

 

SECRETARIAT STAFF

  [Job Description]

   -Taking inquiries and forward the questions to an appropriate club leaders 

   -Registering member data and maintain its updates

   -Administering the MIT-J Secretariat office (Responsibilities include the maintenance of telephone and fax line and tolls, copying and printing machine, office rent, etc)

  -Maintaining MIT-J property such as letter templates, logo, stamps, flags, pins, and copies of member directory

  -Furnishing photo-copy of MIT-J documents

  [Skills and Requirements]

   -Basic level of MS Word, Excel, and preferably Access

   -Filing and organizing skills

   -MIT-J membership is not asked (non-MIT-J members are welcome)

   -

 

GENERAL HELPERS FOR AN EVENT

   [Job Description]

   -Receptionist upon events 

   [Skills and Requirements]

 

OTHER TASKS MIT-J's VOLUNTEER LEADERS SHARE

   [Job Description]

    -Scouting capable officers

    -Attracting colleagues and friends to MIT-J events 動員

   [Skills and Requirements]

 

If you think you can contribute your time and skills to any of the above, please contact mit-j@adin.co.jp. To learn more about the positions, you are encouraged to audit MIT-J Board Meeting (scheduled 4 times an year) and meet with other volunteer leaders!

ご関心のある方は、まずは理事会へのゲスト参加をお申し出下さい。理事会は年に4度開催され、イベントの企画などについて話し合います。開催日程は、「ベントカレンダー」をご参照下さい。ボランティアリーダーとしてご尽力下さる方は、正会員としてのご登録にご協力下さい。(現在準会員の方は正会員へのアップグレードをお願い致します。)